Lean teams, real accountability
Nonprofits rarely have a dedicated facilities manager — maintenance falls to whoever has time. But funders, boards, and auditors still expect the building to be safe and the grant-funded van to be maintained. Upkeepify gives a small staff a simple system: one record per asset, automatic reminders, and a clean history you can hand to a board or include in a grant report.
What you'll track
Facilities, vehicles, and equipment — all in one place
Facilities
Offices, program space, HVAC, and grounds — each with a maintenance schedule and service history.
Vehicles
Program vans and cars with registrations, oil changes, and inspection dates tracked per vehicle.
Equipment
Everything from kitchen appliances to program gear — warranties, service, and replacement planning.
Inspections
Fire, safety, and compliance inspections with reminders before certificates expire.
Documents
Warranties, receipts, and inspection certificates stored against the asset they belong to.
Vendors
Your service providers in one directory, linked to the assets and jobs they handle.
Why nonprofits use Upkeepify
A dated maintenance history for every asset makes board reports and grant compliance a copy-paste, not a scramble.
Preventive maintenance extends the life of grant-purchased vehicles and equipment — good stewardship of every dollar.
No facilities department required — anyone on staff can pick it up, and the record survives staff turnover.
Stand up your first facility and assets at no cost, and only upgrade when you're managing more.
Keep your mission's assets running.
Add your facilities, vehicles, and equipment in minutes. Upkeepify runs the schedule, sends the reminders, and keeps the audit trail — so your team can focus on the work that matters.
Start free — no credit card